Tips hiring a professional photographer

Tips on hiring a photographer

Talking in a visual medium can be tricky, so here are some tips on how to brief a photographer, how to prepare for a shoot and what to expect on the day.

The Photography Brief

  • A simple brief for a photography shoot will include:
    1. A general overview of the shoot: Individual headshots, people at work shots, architectural, video presentation… or combination.
    2. How many people are to be photographed.
    3. The end use of images such as website, social media, print.
    4. A rough idea on the time and dates in mind with an estimation of how many hours on site are likely required.
    5. Shoot location, access and parking options.
  • A more detailed brief will discuss your projects objective and the overall tone you want to set. It’s not always about smiling and looking relaxed to camera. Confidence and expertise may come across better with a relaxed expression. You may want to cover a range of expressions so you can get more use out of the images.
  • Sending a visual reference is the simplest way to get your ideas across. You might point out what you like, or not like about your reference shot. What to go for, what to avoid. Your company may have some branding guidelines here.
  • It’s important to let me know if you want a previous shoot matched… or even show me something if you didn’t like what another photographer did so we can get to the result faster.
  • Do you have any specific needs for file delivery, colour treatment or resizing?
  • If you are using the images for an above the line campaign the usage of the shots / where the images will be shown needs to be stated. This is important for all shoots, especially if we are hiring any talent.

Preparing for the shoot.

  • If you are unsure of a location being adequate for photography, then simply send some snaps of the location. For headshots an area at least 5 meters long is advised allowing for lighting from the side and back.
  • Consider that most shots will need lighting. Indoors lighting from ceiling fixtures will put shadows in eyes and needs to be rebalanced. Outdoors the sun will need to be balanced with reflectors or flash lighting to fill harsh shadows. Time of day and the position of the sun is always worth considering for anything outdoors.
  • For outdoor shoots it is worth discussing a weather plan and doing a weather check.
  • Assign someone to be present at the shoot to oversee progress and co-ordinate talent / staff.
  • Full length portraits on a paper background roll are technically more challenging with lighting and require more space, lighting equipment, background stands and time to setup. Please discuss if you need full length.
  • When you are scheduling, allow at least half an hour for lighting to be set up headshot against a white background. If we are moving around allow time for quick pack downs and set ups. Pack down at the end the day should take about 10 to 15 minutes.
  • A simple headshot per person should take about 5 – 8 minutes with some variations shot, but allow wriggle room.

What to wear on the shoot

  • Your clothes reflect the tone you are looking to set and should be well fitted.
  • Normally it’s a good idea to avoid wearing busy patterns, 3rd party branding, pure white for outdoor sunny shots and avoid heavy/dark, light absorbing clothing like jumpers at all times.
  • This is a visual medium of course, so colour is important to help stand out. Try and add some colour in what you wear.
  • Consider shooting options such as jacket on/off, with/without tie etc. For multiple portraits you may want wardrobe changes to get more use out of the shots.
  • You might have requirements such as OHS, branding or uniforms that need to be considered and planned for ahead of time.
  • Don’t worry about covering over blemishes with heavy makeup as it’s better to remove a spot in retouching and keep a natural look.
  • Hair is difficult to fix in retouching so please consider your hair before being photographed. Ideally a visit to the hairdresser a few days before.
  • I often fix face and neck wrinkles, yellowing or cracked teeth and areas that might have loosened up a little over the years. I’m happy to be directed if there is something physical you are concerned about. This is not the time to be shy as a good photo will last years.

Selecting the final photographs

  • When choosing the final high resolution photographs to be retouched, my advice is that it is far better to ask for only the shots you are going to use. The hero shots. Having a smaller selection of finals allows me to spend more time on each of those shots making them better. A long list of shots that may not end up used will take up valuable post production time costing you more.
  • Always look to choose for the expression and overall composition. I will always adjust lighting, exposure and colour corrections as part of the exporting and file management process. Note your low res shots will not be individually colour corrected, so expect the high res photographs to look even better.
  • Never change the file names before you have chosen and received the high resolution finals back from me. Without the matching file names I need to visually match shots which takes time.
  • Download the images as soon as possible from the FTP link I send you. I keep them active for 14 days.

Refer to my terms and conditions as part of accepting my quote and please feel free to get in touch to discuss your next video or photography shoot.

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photography tips for hiring a professional photographer

Please feel free to contact me with any questions or for a written quote.